Sale of a fleet by an LLC: documents, VAT, valuation and transaction procedure

Sale of a freight equipment fleet by an LLC is not a single transaction for the entire fleet, but a sequence of separate deals. For each tractor unit, semi-trailer, tipper or bus, the price, VAT format, list of documents and acceptable negotiation are determined.

At TIRkomis a separate commission sale agreement is concluded for each unit. The final deal with the buyer is completed by the owning company, which also receives the funds and, if it has the appropriate status, issues a tax invoice.

Where to start with fleet sales

Before publishing listings, you need to conduct an inventory: verify VINs, registration certificates, balance sheet data, technical condition, VAT status and the presence of encumbrances.

When selling a fleet individually, in combinations or as a package it is advisable to value each vehicle separately. A liquid tractor unit should not be sold at the same discount as narrowly specialized or faulty equipment.

It is important to distinguish between three types of valuation:

The mandatory cases for professional valuation are determined by Article 7 of the Law of Ukraine on Property Valuation. For ordinary sale of own equipment by a private LLC, independent valuation does not replace market analysis and accounting calculations.

Documents for equipment sale by an LLC

A practical package must be formed at two levels.

Company Documents

• current extract from the Unified State Register;
• founding documents;
• order or minutes on the appointment of the manager;
• decision on the disposition of property, if required by the charter;
• power of attorney and order for the responsible person, if the agreement is executed by a representative;
• bank details and confirmation of VAT payer status.

If the sale meets the criteria of a material transaction, the approval procedure must be verified according to the charter and Article 44 of the LLC Law. The State Service of the Ministry of Internal Affairs also explains what documents a legal entity uses to confirm the authority of a representative.

Documents for Each Vehicle

• registration certificate;
• document confirming ownership rights;
• internal decision on the sale;
• handover act;
• data on book value and residual value;
• documents regarding pledge, loan or lease;
• military registration information — when required by the registration procedure.

A complete list of documents for re-registration of equipment from a legal entity depends on the basis of the transaction. Before launching a sale, TIRkomis verifies the VIN, the owner, the representative's authority, and possible arrests, pledges, credit or lease restrictions.

How VAT is Handled

According to clause 188.1 of the Tax Code of Ukraine, the VAT base when selling a fixed asset cannot be lower than its residual book value at the beginning of the reporting period. The tax invoice must be registered by the seller — in this case, the owner company.

The "including VAT" mark expands the pool of buyers among carriers, agribusinesses, and logistics companies. Among the options on the platform are Kögel 2012 for $8,500 including VAT, MAN TGX 18.440 2014 for $16,500 including VAT and DAF XF 480 FT 2019 for $49,900 including VAT. Before using the prices, check the current TIRkomis catalogue, as listing statuses change.

How the VAT format affects demand is explained by the structure of listings for commercial vehicles including VAT. The final tax base and accounting write-off of each vehicle must be agreed with an accountant, taking into account taxes on the sale of commercial vehicles.

How TIRkomis organizes fleet sales

1. The company provides the manager with a list of vehicles, VINs, specifications, documents, and VAT information. 2. Each vehicle is assessed separately and the starting price and bidding range are agreed upon. 3. A separate contract is concluded for each unit. 4. Vehicles are placed online or delivered to the consignment lot in Rivne. 5. TIRkomis prepares the listing, photographs the vehicles, launches advertising across numerous information channels, and organizes viewings. 6. After the price is agreed, the owner company concludes the deal, receives payment, and prepares tax documents.

Parking space and advertising remain free until the sale is completed, and commission is paid only after a successful sale. To preliminarily assess your fleet and verify documents for sale, call a TIRkomis manager: +380 97 102 65 55.

Frequently Asked Questions

Can one contract be concluded for the entire fleet?

At TIRkomis, a separate contract is concluded for each unit of equipment. This allows you to set your own price, VAT format, and bidding terms for each vehicle.

Is VAT charged if the truck was purchased without VAT?

If the seller is a VAT payer, purchasing equipment without VAT does not in itself exempt its subsequent sale from taxation.

Is an independent valuation mandatory?

Not for every transaction. It is necessary to distinguish between the manager's market valuation, book value according to accounting records, and independent valuation in cases provided for by law.

Can part of the fleet be sold and part exchanged?

Yes. The format is determined separately for each unit: commission, quick buy-back, export sale, or trade-in. To agree on the optimal scheme for selling your fleet, call the TIRkomis manager at +380 97 102 65 55.